Job Description

Executive Assistant
South Wales – Hybrid
Salary: £35,000

CPS Group are working with a leading organisation in South Wales who have a fantastic opportunity for an experienced Executive Assistant to join their team.

This is a hybrid role based in South Wales, requiring a flexible split between home and on site.

The successful candidate will provide high-level administrative and project coordination and management support to the executive leadership team, ensuring efficient day-to-day operations and enabling senior stakeholders to focus on key business initiatives.

This Executive Assistant position is both hands-on and varied, supporting senior leaders by coordinating projects, managing communications, and ensuring smooth daily operations. You will act as a trusted member of the team, anticipating needs, managing competing priorities, and facilitating efficient workflows.

Key Responsibilities:

Project Coordination & Support

• Support and coordinate internal initiatives, ensuring timelines and deliverables are met.

• Work with internal teams to track project milestones and communicate updates.

• Assist in preparing board presentations and executive reports, ensuring accuracy and relevance for target audiences.

• Attend meetings, take detailed minutes, and follow up on action items.

Communication & Collaboration

• Act as a central point of contact for internal and external communications on behalf of the executive team.

• Draft, review, and send professional correspondence and emails.

• Support cross-departmental collaboration, helping to resolve queries and drive forward decisions.

Executive & Administrative Support

• Proactively manage complex calendars, including scheduling high-priority meetings and offsite events.

• Organise travel arrangements and itineraries for domestic and international trips.

• Maintain email inboxes, prioritising actions and drafting responses where needed.

• Prepare executives for meetings with briefing materials and summaries.

Office & Operations Management

• Maintain office supplies, set up meeting spaces, and provide hospitality support for internal and external visitors.

• Manage expense claims, purchase orders and liaise with Finance for approvals and reconciliation.

• Provide occasional support to wider leadership team members where required.

Digital Presence Support

• Manage and optimise LinkedIn profiles for executives, aligning with company messaging and identifying engagement opportunities.

Continuous Improvement

• Identify ways to enhance efficiency through improved processes, tools, and systems.

• Implement and maintain effective administrative systems that support evolving business needs.

Knowledge, Skills & Experience:

• Proven experience in a senior Executive Assistant or high-level administration role.

• Exceptional organisational and time-management skills, able to juggle multiple demands.

• Strong communication skills – verbal, written and interpersonal.

• Confident using Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).

• Experience managing diaries, meeting logistics, travel, and expense processing.

• Ability to work under pressure with discretion and confidentiality.

• A proactive, adaptable, and professional approach with strong problem-solving ability.

Key Behaviours:

• A self-starter who shows initiative and confidence in decision-making.

• Comfortable working in a fast-paced environment with changing priorities.

• Dependable, trustworthy, and calm under pressure.

• A people-person with strong interpersonal skills.

• Detail-oriented, accurate and committed to high standards.